How to Share Large Files with Onedrive

OneDrive is a cloud storage service offered by Microsoft that lets users store and share files online in a convenient and secure manner. Sharing large files effectively might be difficult despite the numerous features of OneDrive. In this post, we will discuss various techniques to make sharing large files on OneDrive easier for you and your recipients.

Read: How to Fix the OneDrive Sign-In Error 0x8004da9a on Windows 11

 Understanding OneDrive File Size and Storage Limitations

Prior to sharing large files, it is important to understand file sizes and storage limits enforced by OneDrive. As of September 2021 cut off knowledge, OneDrive has an upper limit in the size of a file that can be uploaded to its system which is 100 GB.

As a result, the whole storage volume depends on the type of an account and in case it were someone else’s instead of yours then all data would be kept safely but not by you. Free plans have roughly five gigabytes compared with some commercial offers like that in which Microsoft provides clients with additional capacities through its licensed product called Office 365 products.

Method- 1 Using OneDrive Web Interface for File Sharing 

OneDrive’s web interface offers a straightforward method to share large files. Follow these steps to share files with others:

1. Sign in to your OneDrive account.
2. Locate the large file you want to share.
3. Right-click on the file and select “Share” from the context menu.
4. In the sharing options, choose whether you want to allow editing or restrict it to viewing.
5. Enter the email addresses of the recipients or generate a sharing link.
6. Customize additional sharing settings, such as requiring a Microsoft account to access the file or setting an expiration date for the link.
7. Click “Send” or “Apply” to initiate the sharing process.

Method- 2 Sharing Large Files through OneDrive Desktop App

The OneDrive desktop app offers an efficient way to share large files directly from your computer. Follow these steps to utilize the OneDrive desktop app for file sharing:

1. Install the OneDrive desktop app if you haven’t already.
2. Sign in to the app using your OneDrive credentials.
3. Locate the large file you wish to share in the OneDrive folder on your computer.
4. Right-click on the file and select “Share a OneDrive link” from the context menu.
5. A sharing link will be generated, which you can copy and share via email or any other communication platform.
6. If necessary, adjust the sharing permissions and customize the link’s settings by accessing the OneDrive web interface through your browser.
7. Send the link to the intended recipients, who can then access and download the file directly from OneDrive.

Method- 3 Sharing Large Files with Password Protection and Expiration Dates

OneDrive enables additional security measures for sharing large files, such as password protection and expiration dates. Here’s how you can implement these features:

1. After generating the sharing link in OneDrive, click on “More options” or the gear icon.
2. In the additional options, enable the “Set password” feature.
3. Enter a secure password and share it with the recipients separately.
4. Similarly, set an expiration date for the link to restrict access after a specific period.
5. Apply the changes and share the link along with the password (if enabled) to ensure secure access and control over the file’s lifespan.

Method-4 Collaboration and Co-authoring in OneDrive:

OneDrive provides collaborative capabilities, allowing multiple users to edit a file simultaneously. This feature is particularly useful when sharing large files that require collaborative work or real-time editing. Follow these steps to collaborate using OneDrive:

1. Upload the file to OneDrive.
2. Share the file with the desired collaborators by entering their email addresses or generating a sharing link.
3. Specify the permissions, granting editing rights to collaborators.
4. Once shared, all collaborators can simultaneously work on the file in compatible applications like Microsoft Word, Excel, or PowerPoint.
5. Changes made by each collaborator are synchronized in real-time, ensuring a streamlined collaborative experience.

Conclusion :

OneDrive makes it very simple to share big files, as it can be done by using its desktop app, web interface and other features like password protection and expiry dates. OneDrive allows people to collaborate on big files by permitting them to co-author documents together.

By following the outlined steps and leveraging the provided features, you can streamline file-sharing processes, enhance productivity, and ensure secure access to your large files using OneDrive’s versatile platform.